Privacy Policy

This Privacy Policy sets out how Ffotogallery uses and processes data from our visitors, customers and supporters. Ffotogallery is committed to protecting your privacy.

For the purpose of the General Data Protection Regulation 2016 (the "Regulation") the data controller is Ffotogallery Wales Ltd, a not for profit company limited by guarantee, company number 01708938 and charity number 513726, whose registered address is at The Old Sunday School, Fanny Street, Cathays, Cardiff, CF24 4EH.

Ffotogallery may change this privacy policy from time to time by updating this page. Please check this page regularly to make sure you are happy with any changes. This policy is effective from (date).

If you have any queries about this policy, please don’t hesitate to get in touch using the contact details at the bottom of this page.

What information do we collect and how do we use it?

  • When browsing our websites

We collect data using Google Analytics when you browse our websites. Google Analytics tracks user behaviour which allows us to improve the usability of our websites. This information is also used for reporting purposes. Google Analytics uses cookies to track this information, but the data is anonymised in accordance with GDPR.

  • Mailing list

When you subscribe to our mailing list, we ask for your email address, first name and surname. You can update your preferences and unsubscribe at any time. There is a link to do this in every email you receive from us.

  • Providing feedback

From time to time we ask our audiences to complete surveys / provide feedback on specific events and projects in order to help us improve our offer. This data is collected anonymously unless stated otherwise at the time.

  • Booking events and/or buying products

When you book onto a paid or free event, or purchase an item online or in person, you may be required to provide further information such as address, date of birth / age at time of booking, telephone number and payment details in order to complete such transactions / fulfil orders. We do not retain any payment details for longer than necessary to complete transactions.

  • Submitting work for open calls / exhibition opportunities

If you enter an open call or submit an exhibition proposal, we usually require further information such as contact email and telephone details, date of birth, country of birth (where eligibility criteria apply), plus information about the content and authorship of the work submitted.

  • Contacting us

If you contact us via email or through social media, we may keep a record of this correspondence.

  • Interacting with us on social media

From time to time, we may save anonymised feedback and conversations for evaluation purposes. We also use anonymous data collected by Facebook / Twitter / Instagram to provide insight into how our audiences are engaging with us online. You can check each of their privacy policies by using the links provided above.

  • Applying for a job, internship, or volunteering opportunity

Upon applying for any of the above opportunities, you will be required to provide further information necessary for allowing Ffotogallery to shortlist applicants, including but not limited to your name, date of birth, address, contact details (including those of referees) and your CV.

How do we collect your data?

  • Information you give to us

When you sign up to our newsletter, book an event, purchase an item, submit work, enter an open call, provide us with feedback, contact us or apply for an job / internship / volunteering opportunity, we will store the information you provide for as long as necessary.

  • Information collected automatically

As you browse our website, we may automatically collect data about your equipment, browsing actions and patterns. This data is collected by using cookies.


A cookie is a text-only string of information that a website transfers to the cookie file of the browser on your computer's hard disk so that the website can remember who you are.

We may use the information we collect as a result of you accepting cookies to track your use of our website and compile reports on the use of the website overall by visitors.

Most web browsers allow you to control the cookies stored on your computer through your browser’s settings. To find out more about cookies, including how to see what cookies have been stored and how to manage and delete them, visit

You can choose to remove or block cookies at any time, however some features on our website may not function correctly as a result.

Sharing your data with third parties

We will not sell or share any personal information to any third parties for marketing purposes.

We disclose anonymous information about you with analytics providers for the purpose of improving our website. We have implemented the following services, which you can opt out of by using the relevant links below:

  • Google Analytics

Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the Data collected to track and examine the use of, to prepare reports on its activities and share them with other Google services.
Google may use the Data collected to contextualize and personalize the ads of its own advertising network.

Personal Data processed: Cookies; Usage Data.

United States (outside EU) – Privacy PolicyOpt Out; Ireland (inside EU) – Privacy PolicyOpt Out.

  • Google Analytics Demographics and Interests reports

Google Analytics Demographics and Interests reports is a Google Advertising Reporting feature that makes available demographic and interests Data inside Google Analytics for (demographics means age and gender Data).

Users can opt out of Google's use of cookies by visiting Google's Ads Settings.

Personal Data processed: Cookies; unique device identifiers for advertising (Google Advertiser ID or IDFA, for example).

United States (outside EU) – Privacy PolicyOpt Out; Ireland (inside EU) – Privacy PolicyOpt Out.

Data Retention

We will not retain personal data for longer than is necessary for the purpose it is required, and we’ll ensure it is securely deleted when no longer needed. We will review data to reduce the risk of it becoming inaccurate, out of date or irrelevant. If you see any inaccuracy with the data that we are holding, please let us know by contacting us using the details at the bottom of this page.


We ensure that there are appropriate technical controls in place to protect your personal details. The personal information that you provide will be held securely and will not be used for any other purpose than as provided for in this policy.

We undertake regular reviews of who has access to information that we hold to ensure that your information is only accessible by appropriately trained staff.

Your rights under Data Protection Laws

As a User, you may exercise certain rights regarding your data processed by Ffotogallery.

In particular, Users have the right to do the following:

  • Withdraw their consent at any time.

    Users have the right to withdraw consent where they have previously given their consent to the processing of their Personal Data.
  • Object to processing of their Data.

    Users have the right to object to the processing of their Data if the processing is carried out on a legal basis other than consent. Further details are provided in the dedicated section below.

  • Access their Data.

    Users have the right to learn if Data is being processed by Ffotogallery, obtain disclosure regarding certain aspects of the processing and obtain a copy of the Data undergoing processing.

  • Verify and seek rectification.

    Users have the right to verify the accuracy of their Data and ask for it to be updated or corrected.

  • Restrict the processing of their Data.

    Users have the right, under certain circumstances, to restrict the processing of their Data. In this case, Ffotogallery will not process their Data for any purpose other than storing it.

  • Have their Personal Data deleted or otherwise removed.

    Users have the right, under certain circumstances, to obtain the erasure of their Data from Ffotogallery.

  • Receive their Data and have it transferred to another controller.

    Users have the right to receive their Data in a structured, commonly used and machine-readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that the Data is processed by automated means and that the processing is based on the User's consent, on a contract which the User is part of or on pre-contractual obligations thereof.

  • Lodge a complaint.

    Users have the right to bring a claim before their competent data protection authority.

Details about the right to object to processing

Where Personal Data is processed for a public interest, in the exercise of an official authority vested in Ffotogallery or for the purposes of the legitimate interests pursued by the Ffotogallery, Users may object to such processing by providing a ground related to their particular situation to justify the objection.

Users must know that, however, should their Personal Data be processed for direct marketing purposes, they can object to that processing at any time without providing any justification. To learn, whether the Owner is processing Personal Data for direct marketing purposes, Users may refer to the relevant sections of this policy.

How to exercise these rights

Any requests to exercise User rights can be directed to Ffotogallery using the contact details provided below. These requests can be exercised free of charge and will be addressed by Ffotogallery as early as possible.

Contacting us

You can contact us by email, telephone or by post in matters relating to any of the above, using the following details:

Email: [email protected]


Ffotogallery Wales Ltd,
The Old Sunday School,
Fanny Street,
CF24 4EH

Telephone: 029 2034 1667